Summary of the 2017 Software Carpentry Steering Committee Retreat

This post originally appeared on the Software Carpentry website.

The Software Carpentry Steering Committee met in person on June 7-8 in Davis, California. The committee members have unique journeys that brought them through the community to having a seat on the steering committee. Importantly, we have a unified vision for the future of the Software Carpentry Foundation and the roles of the steering committee. Below is a brief summary of the motions passes and detailed description of the five key areas over which the Steering Committee will continue to provide oversight.

Below, we 1) summarize the motions that were passed at the meeting, 2) describe the five key areas over which the Steering Committee provides oversight, and 3) provide a timeline for implementing our goals.

Summary of motions passed at retreat

The Steering Committee has created a board-designated operating reserve ($80,000, equivalent to one quarter’s worth of budget) to provide an assurance of financial solvency
The Steering Committee empowers the trainer group to move forward with open instructor training events to non-member affiliated individuals
The Steering Committee empowers staff to perform tasks in their areas of focus while the Steering Committee retains oversight in the key areas of community, instructor training, curriculum, finances, and hiring staff

Areas with Steering Committee oversight

Community

We value the involvement of everyone in our community - learners, instructors, hosts, developers, maintainers, committee members, staff, partners, advocates, trainers, organizers, sponsors, advisors, and helpers. We are committed to creating a friendly and respectful place for learning, teaching and contributing. We will continue to support the Code of Conduct, which is at the heart of our community. Our mission is to continue growing and supporting a diverse and inclusive community. To that end, we have empowered a new Director of Community Engagement to accomplish this mission.

Instructor training

We are committed to creating a community of practice around instruction. As we train new instructors and instructor trainers, we must also continue to support their professional development through a community of practice. We have empowered the Director of Instructor Training to expand the instructor training program to accommodate the needs of our community. Our strategic plan is to identify new instructor trainees and provide training opportunities while simultaneously working to grow our capacity to offer mentoring and other support to those new instructors.

Curriculum

The Software Carpentry lessons and workshops are the vehicle through which we teach best practices for scientific computing. Our curriculum evolves over time for many reasons, including changes in the needs of learners and turnover of lesson contributors. Part of our strategic plan is to support community involvement with lesson archival, lesson releases, lesson maintaince, lesson development, and other tasks related to curriculum.

Finances

The Software Carpentry Foundation is financially responsible for the organization. The Steering Committee will continue to govern the financial model and budget. We have designated a financial reserve to promote healthy and fiscally responsible operations.

Hiring staff

To achieve our mission, the steering committee will oversee the process of creating staff positions. We will evaluate the extent to which senior staff are carrying the strategic initiatives. Senior staff will be responsible for evaluating junior staff members.

Timeline for implementing our goals

Immediate concerns (now-six months)

Resolve issues with Windows Installer
Reconcile and resolve restructuring with Data Carpentry
Identify immediate concerns for lesson development and maintenance (with an eye towards a restructured Carpentries)
Create a curated list of resources for learners to continue building skills following workshops
Connect with members and community organizers, to develop local/regional communities

Medium term (6-18 months)

Populating the map (in terms of workshops, instructors, members) with an emphasis on diversity
Create feedback loops for improving lessons, including lesson templates
Local community building
Assess inclusiveness of online communities

Long term (18+ months)

Focus on communities of practice (for learners, instructors, trainers)
Solidify pathways of involvement for community members, associated with a mastery rubric of skills
Improve methods of documenting and recognizing contributions to the community (e.g., badging)