Interim Board Meeting: Nov 4, 2014

This post originally appeared on the Software Carpentry website.

Software Carpentry Foundation Interim Board Meeting: Nov 4, 2014

Attending

Apologies

Actions

Board: mext meeting on Tue Nov 18 (same time unless Doodle poll finds a better one).
Board: vote on bylaws/funding model at Nov 18 meeting.
Board: add all funding/partnership leads to funding directory of board_pvt repository with details of what is being offered by end of business on Friday Nov 7 2014.
GW to separate the list of current funding proposals into "immediate action" vs. "those that require confirmation of partnership/revenue model".
GW/JB: sort out ownership of funding repository.

Unresolved

Board agreed to discuss roles and responsibilities of Board members at next meeting, but nobody was assigned to draft.
GW would like to begin talking to several potential partners (list included below), but meeting ended before this could be discussed.

Resolutions

Job description for Executive Director approved.
See executive-director.md in public board repository.
Executive Director position offered to Greg Wilson.
Greg provisionally accepts conditional on agreement on SCF by-laws
Description of the role and responsibilities of the chair approved.
See board-chair.md in public board repository.
Board Chair position offered to Neil Chue Hong.
Neil accepted on the provision that it is the chair of the interim board.
Board to vote by email on final text of mission statement for the Software Carpentry Foundation by Thursday Nov 6.
See mission-statement.md in public board repository.
The acronym "SCF" will be used for the Software Carpentry Foundation.
Guidelines for issue escalation and communication between workshop coordinators, the Executive Director, and the Board of Directors adopted.
See issue-escalation.md in public board repository.
"Pursuit of Funding" resolution adopted, and all Board members promptly inform the Board of all ongoing fund-raising activities involving Software Carpentry.
Note: wording "on an Etherpad" in original text has been replaced by "in the Git repository and by email", since we're moving away from Etherpads (see below).
Documents for discussion will be managed through the Git repository rather than through Etherpads, and conversations will be managed through GitHub issues.

Discussion

Should Board members sign non-disclosure agreements?
No.
Instead, sharing of information (i.e. a culture of disclosure). should be enshrined in the description of the role of a Board member.
How to balance funding sought by SCF vs funding for SCF through partners?
Good faith.
Do board members share specifics of what they're offering to do w.r.t. Software Carpentry with potential partners to help with capacity planning etc.?
Yes.
The Board requested more time to comment on the three-tier model for partnership, and committed to voting at the next meeting on Nov 18.
The board requested more time to comment on the revenue sharing model for workshops, and committed to voting at the next meeting on Nov 18.
For next meeting:
Approval of by-laws.
Approval of partnership model.
Approval of revenue sharing / management model for workshops
including agreement of what to do with future workshop donations
Define/vote on roles and responsibilities of board members.
For subsequent meeting:
Propose operations communication procedure for SCF staff and workshop hosts.
- Requires linkage to partnership model.